F/T Receptionist/Administrative Assistant - Maternity Leave Contract

Opening in our Nanaimo office

Our Nanaimo office is currently seeking an individual who is dependable, organized, professional and able to be flexible in their role. This full-time 8 month contract is required Monday to Friday 8:30 a.m. - 5:00 p.m. Contract duration: March 1 - December 1, 2019

The candidate must have a strong skill set in typing and business correspondence. Strong oral and written communication, interpersonal and customer service skills are of the utmost importance in this position.

Daily Tasks:

The main responsibilities will include, but not necessarily limited to the following:

  • Greeting clients & guests with a helpful, courteous attitude
  • Answering multi-line phone system, taking messages and proactively addressing client's needs
  • Assisting Project Managers with administrative duties (contracts, progress claims, specifications, letters of assurance, expense reports)
  • Arranging travel plans for fellow employees
  • Distribute incoming/outgoing mail & courier deliveries
  • Typing and editing documents and letters
  • Maintaining office cleanliness & running errands (access to a car desirable)
  • Ordering and maintenance of office supplies
  • Other miscellaneous support tasks as required


  • Excellent communication skills and be able to multi-task
  • Self-directed with attention to detail
  • Proficient knowledge of Adobe Acrobat & Microsoft Office in particular Outlook, Excel and Word
  • Strong skill set in typing and business correspondence
  • Must have courteous and efficient phone manner
  • Time management with an ability to prioritize tasks

Training will be offered but experience in a professional administrative setting is required. If you have a positive attitude and you possess the above-mentioned qualifications and experience, we would love to hear from you! Please send your cover letter and resume specifying F/T Receptionist/Administrative Assistant position in our Nanaimo office to Ainsley van Kleeck, Human Resources Administrator at ainsley.vankleeck@rpeng.ca No phone calls please.

Applicants must be entitled to work in Canada.

We appreciate your interest in Rocky Point Engineering and we will review all resumes and cover letters received. We will be contacting only those applicants selected for an interview. Thank you again for your interest.

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